Redefining dairy management for cooperatives.
DairyPay digitises every litre of milk, from the collector's field entry to the farmer's monthly payout. One platform for the entire dairy cooperative.
Admin Dashboard
THE PROBLEM
Dairy cooperatives still run on notebooks and guesswork.
Lost milk records
Paper notebooks get wet, lost, or tampered with. Data never makes it to the office reliably.
Weeks to pay farmers
Manual spreadsheets and guesswork delay payouts by weeks — farmers lose trust.
Quality disputes
No audit trail for milk grades — farmers dispute readings with no proof.
Zero compliance
Paper receipts, no KRA eTIMS integration — one audit away from serious trouble.
Flying blind
No dashboards, no reports — cooperative managers make decisions with gut feeling, not data.
No farmer visibility
Farmers call the office to ask about earnings and deductions — no self-service portal.
No advance tracking
Farmers request advances on paper — no system for deductions, repayments, or balances.
Manual M-Pesa payouts
Paying farmers one by one through M-Pesa takes hours and is prone to errors.
Good morning
Jane Wanjiku
This month's earnings
KES 8,186
142 L delivered · KES 55/L avg
Last Payment
KES 19,840
April 2026
Advance Balance
KES 5,400
Tap to manage
Milk Quality
92% top grade
Recent Deliveries
See all
19 May · 06:10
Githunguri Dairy · Grade A+
12.5L
Confirmed18 May · 16:50
Meru Dairy · Grade A
10.2L
PendingEvery role. Every screen. Connected.
DairyPay serves three distinct user groups, each with their own portal — all feeding into one verified data chain.
DairyPay Farmer
DairyPay Farmer
Every farmer sees their own collections, quality grades, input deductions, and payout history — in real time from any phone.
- ✓Live delivery confirmation
- ✓Fat % & SNF quality report
- ✓Monthly earnings statement
- ✓Payout history with receipts
DairyPay Collector
DairyPay Collector
Field agents record morning and evening pickups with auto quality grading and submit batches to the factory — with or without internet.
- ✓Offline-first recording
- ✓Auto fat/SNF grading
- ✓Batch submission & status
- ✓Route farmer list
DairyPay Admin
DairyPay Admin
Complete back-office — factory intake with maker/checker approval, payout runs, offtaker invoicing, and KRA eTIMS compliance.
- ✓Maker/checker batch approval
- ✓One-click M-Pesa payouts
- ✓eTIMS receipts per farmer
- ✓Offtaker sales & GL
OUR FEATURES
What DairyPay Offers
Powerful tools to manage, track, and grow your dairy cooperative — all in one platform built for East Africa.
KRA eTIMS Compliance
Every payout automatically generates a KRA-compliant eTIMS receipt. Keep your cooperative fully compliant with zero extra effort.
Receipt from cooperative
KES 47.58
Due February 5, 2025
Balance
KES 3,310.00
Receipt from cooperative
KES 47.58
Due February 5, 2025
Balance
KES 3,310.00
Real-Time Farmer Portal
Every farmer sees live collections, quality grades, input deductions, and payout history from any phone. Transparency builds trust.
Morning Collection
Received29 Oct 2025 · 06:30 AM
18 L
Evening Collection
Received28 Oct 2025 · 06:45 PM
20 L
Morning Collection
Pending28 Oct 2025 · 06:20 AM
16 L
Feed Purchase
Deducted25 Oct 2025 · 02:15 PM
—
Vet Services
Deducted24 Oct 2025 · 10:00 AM
—
Evening Collection
Received27 Oct 2025 · 06:50 PM
22 L
Morning Collection
Received29 Oct 2025 · 06:30 AM
18 L
Evening Collection
Received28 Oct 2025 · 06:45 PM
20 L
Morning Collection
Pending28 Oct 2025 · 06:20 AM
16 L
Feed Purchase
Deducted25 Oct 2025 · 02:15 PM
—
Vet Services
Deducted24 Oct 2025 · 10:00 AM
—
Evening Collection
Received27 Oct 2025 · 06:50 PM
22 L
Morning Collection
29 Oct 2025 · 06:30 AM
18 L
KES 1,890
Evening Collection
28 Oct 2025 · 06:45 PM
20 L
KES 2,100
Morning Collection
28 Oct 2025 · 06:20 AM
16 L
KES 1,680
Feed Purchase
25 Oct 2025 · 02:15 PM
—
-KES 1,200
Vet Services
24 Oct 2025 · 10:00 AM
—
-KES 850
Evening Collection
27 Oct 2025 · 06:50 PM
22 L
KES 2,310
Morning Collection
29 Oct 2025 · 06:30 AM
18 L
KES 1,890
Evening Collection
28 Oct 2025 · 06:45 PM
20 L
KES 2,100
Morning Collection
28 Oct 2025 · 06:20 AM
16 L
KES 1,680
Feed Purchase
25 Oct 2025 · 02:15 PM
—
-KES 1,200
Vet Services
24 Oct 2025 · 10:00 AM
—
-KES 850
Evening Collection
27 Oct 2025 · 06:50 PM
22 L
KES 2,310
M-Pesa Bulk Payouts
Run monthly payouts to all farmers in one click. Funds land directly on M-Pesa with automatic eTIMS receipts. No manual transfers, no errors.
Total Disbursed
KES 2.8M
Real-Time Dashboards
Collection volumes, quality trends, route performance, and payout summaries — always live for every stakeholder. Track what matters, instantly.
Simple, transparent pricing
One flat rate per active member. No hidden fees, no surprises.
Pay only for active members — nothing else.
- KES 50 per registered farmer
- Unlimited collections & batches
- Farmer, collector & admin portals
- M-Pesa bulk payouts
- KRA eTIMS compliance
- Input & advance tracking
- Priority support
Frequently Asked
Questions
Everything you need to know about getting started with DairyPay.
Book a DemoWhat is DairyPay?
How does the milk collection tracking work?
Can we integrate with M-Pesa for farmer payouts?
Is the system KRA eTIMS compliant?
How long does it take to implement DairyPay?
Ready to modernise your dairy society?
Join societies across East Africa who've replaced ledgers and spreadsheets with DairyPay.
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